Files contains two primary folders:
Important: Do not rename the default Personal and Common (Company) Shared folders, as these are used by different library processes which will fail if the folders are renamed. You should only rename your custom folders (that is, folders you have created).
You may also have an optional folder
This is your personal folder in Files. It has and sub-folders. Only you can see this folder.
- The Documents folder is used to temporarily store documents and files used for importing.
- Content published from the library is added to the Publishing folder.
Author-it Cloud Published output in Files: The published output from your library that is stored in your publishing folder in Files can only be seen by you.
You can send a link to a published output to another user in your company. Go to Publishing from the Primary navigation (quick-editing mode). Here you can send a link to that output to other users in your company. They will have to be logged in to view the output.
Please note: If the links to published output are shared (for example, by sending the email with the links to the published output to other users) and you later want to prevent others from seeing the documents, you will need to delete or move the file in your Files folders.
The shared Common folder contains all of the files used by the library, including external publishing templates, compilers, dictionary files and logs.
The Resources folder under the Common folder stores the images used by embedded and linked File objects.
Important: Default folders should not be moved or renamed. Author-it Cloud supports having one instance of Files open per user.