The following "rules" apply when you use <acrolinx> in Author to check topics in a book:
- Stepping in and out of checking mode - While you are checking a topic you can step in and out of checking mode - this allows you to modify ordinary content then return to flagged content.
- Embedded content - When you are checking a topic containing embedded content, any issues found in the embedded content are flagged. To correct the issues you must open the embedded topic for editing and make your corrections.
- Sub books - The option for checking a book is only applied to topics in the book's content pane of the open book. Any sub books in the content pane must be opened and checked separately.
- Changing mode - You can change the checking mode at any time by selecting the other option from the <acrolinx> command group. For example, if you have a book open in the Editor and you have selected Check Topic, you can check the entire book by selecting Check Book. Author will give you the option to continue checking from your current topic or begin checking from the first topic.
- Moving between topics while checking topics in a book - When you are checking topics in a book use the Next Flag and Previous Flag to move between topics and continue the checking process.
You can still double-click a topic in the book's content pane to open it but this action will interrupt the checking process. To resume checking, click Check Book on the Review ribbon to restart the process and continue checking from the open topic.
- Shortcut menu location - The <acrolinx> shortcut menu is always displayed against one corner of the flag that currently has the focus. Depending on the flag's proximity to the edge of the Editor, <acrolinx>'s shortcut menu can be displayed above, below, to the left, or to the right of the flag.
The final option, submitting an entire book for quality checking, publishes the book to Word then submits the full document to the <acrolinx> server for an overall review. The results are viewed using the book-level report rather than the topic-level report.