Publishing to PDF


On Premises

When Author-it publishes to PDF, it first looks for MSWord's Save as PDF function as the print driver (this is an add-in for Word 2007, and an embedded function for Word 2010). If it does not find this driver, it looks for any one of the following PDF print drivers supported by Author-it:

  • Adobe Acrobat Distiller 6.0
  • Adobe Acrobat Distiller 7.0
  • Fineprint pdfFactory Pro V2
  • Microsoft Office 2007 Save as PDF add-in
  • Microsoft Office 2010 (built in PDF driver)

If it also does not find one of these drivers, it looks for the ConvertToPDF macro.

Using Microsoft Word's Save as PDF

Author-it supports publishing to PDF using the Microsoft Office 2010 embedded PDF driver or Microsoft Office 2007 Save as PDF add-in. Hyperlinks and mini toc links (links to topics under "In this Chapter" or "In this Section") are clickable in the published document when it is viewed online.

To install the add-in, open Microsoft Word 2007 and click the Office Button, choose Save As > Find add-ins for other file formats. Follow the instructions to download and install the Save As PDF add-in.

For Author-it's Publishing to PDF, so long as Save as PDF is enabled in MSWord, Author-it will use it. If it cannot find Save as PDF, Author-it will then look for a supported PDF printer driver. If it cannot find this driver, it will try to run the ConvertToPDF macro.
In Office 2007 you can uninstall the Save as PDF add-in as for any other software programs (uninstall Microsoft Save as PDF Add-in for 2007 Microsoft Office programs).
In Office 2010 Save as PDF is embedded, so there is no means to uninstall or disable the Save as PDF functionality.

To bypass Microsoft Word's Save as PDF in Microsoft Word 2007

  1. Delete the SaveAsPDF.exe file by uninstalling Microsoft Save as PDF Add-in for 2007 Microsoft Office programs via the standard Windows uninstall programs procedure.
  2. Install one of the PDF drivers supported by Author-it, as listed above.
  3. When you Publish-to-PDF, Author-it will not find the Save as PDF, and will then pick up the PDF driver and publish to it automatically.

Using a Publish to Word after-publish action to bypass Save as PDF

(Workaround to avoid the Save as PDF in Microsoft Word 2010)

  1. Create a Publishing Profile that Publishes to MSWord
  2. Include an after-publish action that publishes the MSWord output to an installed PDF driver

    - or -

    Include an after-publish action that runs the ConvertToPDF macro.

Using the ConvertToPDF macro in your Word template

You can add a macro to your Word template and Author-it will execute this when publishing your document to PDF. The macro is launched automatically if the ConvertToPDF Sub procedure is present in the Author-it template.

You will need to add this macro to each Word template.
This macro procedure is called automatically when publishing to PDF; it is not called automatically when publishing to Word.

Publish to Microsoft Word, then use any PDF driver

  1. Publish to MSWord.
  2. Convert the document to PDF with any standard PDF conversion software.

Where does the formatting and layout come from?

Author-it reads the styles and autotext entries defined in your Word Publishing template and uses these to ensure a consistent look between your printed outputs.