Create a new user - On Premises R2020

Author-it Administrator

Each user in a library should have their own user account:

  • For security and auditing reasons
  • Because many of a user's settings and preferences are stored against a user account. If users share an account their preferences may change unexpectedly.

Important: If you update an existing library to use Active Directory Groups, you need to map the existing users to the correct Active Directory Users. Make sure you map the user before you map the group.

To add a user:

  1. From the main menu, go to Security > User and Group Accounts....

    From the User and Group Accounts window opens, click the Users tab.

    User and Group Accounts window - Users tab

  2. Click New. In the User Name window type the name of the new User, and click OK.

    New User window

    The window closes and your new user is added to the User drop-down list.

  3. Specify a user role from the drop-down list.

    Important: If you are updating a library to use Active Directory Groups you need to map the existing user to the Active Directory User. If you are adding a new user leave the field blank.

  4. Specify which Group/s the new user belongs to.
  5. Click Apply to save the new user's account.
  6. Repeat Steps 2 to 4 for each new user, then click OK to close the window.