Folder action permission options - On Premises 6.4

Author-it Administrator

Security-Admin-Permission

Permissions (with check boxes)

Note: You only see permissions for modules for which your organization has at least one subscription.

Security Administration

Can maintain security permissions. By default, this is assigned to users who belong to the (admin) group.

Important: Users with this option selected can view and modify a folder's permissions in Author through the folder properties.

Author

Can create and edit objects.

Can initialize Reviews and conduct editorial tasks in Reviews.

Reviewer

Can participate in a Review as a Reviewer only (cannot edit).

Localizer

Can localize content in Localize.

Folder action options

Permission

Action

Additional information

Create object

Create objects of the specified type in this folder. There can be more than one type allowed in each folder, and each is specified separately. This permission is primarily designed for you to control which types of object are created in a particular folder.

You can combine objects and object templates in the same folder. However, this is not recommended, because you are most likely to want to restrict what people do with object templates.

Create object template

Create object templates of the specified type in this folder. There can be more than one type allowed in each folder, and each is specified separately. This permission is primarily designed for you to control which types of object template are created in a particular folder.

You can combine objects and object templates in the same folder. However, this is not recommended, because you are most likely to want to restrict what people do with object templates.

List objects

View a list of the objects of any type contained in this folder. Permission to read any of the objects is specified separately.

If the user does not have permission to read objects in a particular folder, then:

  • Those objects do not appear in the folder list, search results, task objects list, object relationships window, or any other area where objects are listed.
  • Objects already used in relationships which the user does have permissions to read are displayed for integrity reasons, but their name is shown as "(no List permission)".
  • Any Styles from that folder are not shown in the Styles drop-down list in the Editor window.
  • Any Templates from that folder are not shown in the Based on drop-down list in a Topic object's General tab.

If you remove this permission from a user, then these permissions are also removed: modify, publish, delete, version, release.

Read objects

Open and read the contents of objects of any type in this folder.

If you remove this permission from a user, then these permissions are also removed: modify, publish, delete, version, release.

Publish objects

Publish Books from this folder, in any output format.

If the user does not have permission to publish books from a particular folder, then those books do not appear in the list in the Publishing console.

If you add this permission to a user, then permission to List objects and Read objects is also added automatically.

Modify objects

Modify objects of any type in this folder. If the user does not have permission to modify objects in a particular folder, then objects can be opened but are in a "Read-Only" state.

If you add this permission to a user, then permission to List objects and Read objects is also added automatically.

Delete objects

Delete objects of any type from this folder.

Note: This permission is required before the user can move objects from this folder into another folder. The user would also need permission to create objects of that type in the destination folder.

If you add this permission to a user, then permission to List objects and Read objects is also added automatically.

Change release states

Change the release state of objects of any type in this folder.

If you add this permission to a user, then permission to list objects and read objects is also added automatically.

Change version

Change the version of objects of any type in this folder.

If you add this permission to a user, then permission to list objects and read objects is also added automatically.

Change permissions

Change the folder action permissions that apply to objects of any type in this folder. This permission is defined separately from the "Security Administration" permission so that you can have users who have permission to modify folder actions but not to modify details of users and groups.

Modify folder

Change the folder's name and create subfolders.