Default release states - Cloud

Library

The default release state icon, indicated by a blue flag, displays to the left of the object and review color columns in the release states window.

Default Release State

  • The default setting is applied at library-level and against all users and all groups. When you apply the setting you apply the setting to any user or group. Author-it uses the setting and applies it across the entire library and all users.
  • If no default release state is set in the library, then Author-it does not apply any release state to new objects when they are created.
  • To select a state as the default, all users must have the Change Into State permission selected.

Caution: All users and groups should have List Permissions for the default release state. If they don't, the following situation can occur:
- A user creates a new object and the "default" release state is applied. While the user has the folder open they can see the new objects. If they try to open the object a message displays advising that they do not have List Permissions for the object, and as a result cannot view any content.
- If they close and reopen the folder containing the object they will not be able to see the object.


Solution: If this behavior occurs, make sure to give the user List permissions for the release state.

The following behavior occurs when:

In the Author module: When a default release state has been set, all new objects created in the library automatically have the default release state applied. This includes creating duplicates, variants, and versions of objects.

Importing: New objects created during import use the release state set in the Publishing Profile, this includes the "(no state)" option. The default release state is only applied if it is selected as the state in the transformation profile. If you don't have permissions to the release state you can complete the import, however, you will not be able to view the contents if you open the book or an object after the import has completed.

Working in the Contribute module: When a default release state has been set, all new objects created in the library automatically have the default release state applied. This includes creating duplicates, variants, and versions of objects.