Insert an existing file object

Graphics, external files, & hyperlinks

The Insert Existing Picture option is used when you want to reuse a File object that already exists in the library.

Insert Exising File Object

Insert Existing Picture

Using this option you can search for an image using its File object description and preview the image before inserting into the topic. If you don't know the File object's name you can use the * wildcard and part of the description name. The Preview pane also includes a link to open and view the image's XML properties.

  • To insert an existing file object into a topic:

  1. Move the cursor to the point in the topic where you want to add the image.

  2. Click the Insert Existing Picture button on the Topic Toolbar.

  3. Add the search criteria and press the ENTER key (on your keyboard). Quick-Editing Mode searches the library for any File objects that meet the criteria, and displays the first 10 results.

    Note: If you do not find the image try refining your search criteria.

  4. Select an image description from the results list to display the image in the preview pane.

    Insert Existing Picture

  5. Click Insert to add the image to the topic.