Add a linked image

Graphics, external files, & hyperlinks

Sometimes you want to link directly to an external file rather than store an embedded image in the Author library. Using a linked File object also gives you the option of using a different file for each of the Print, Help, or Web output tabs.

Using this method, the new File object is created with the template set to "(none)". If you already have a "linked" template that points to the directory containing the file you want to use, you can switch to the General tab and select your template. If you have specified the Source type and Directory location in the template, these fields will be updated in the new File object, and you can bypass step 4. If you don't have a linked template, follow all of the steps.

Tip: You can use the Linked URL File type when you want to link to graphics located on a web server. Graphics from a web server are included by defining the web server folder location and the graphic's file name. However, if the file is removed from the web server, the link to the graphic will be broken.

  • To insert a linked image:

  1. In Files, select the folder where you want to store your file.

  2. Upload the image to that folder.

  3. Open the topic where you want to insert the external file.

  4. Click Edit > Insert > Insert picture Object.

  5. Select your image.

  6. On the Print tab, select Linked Picture File as the Source type.

  7. Select a Directory. This should be the directory you selected in step 1.

  8. Select a Filename. This should be the file you uploaded in step 2.

  9. Repeat steps 6-9 for the other tabs.

  10. Update any other fields if necessary, and then click OK to save and close the new File object. If your topic is open, the new File object is placed at the cursor position.