Use the following steps when working in Word 2010. For details about working with headers, fields, and auto text in Word, refer to the Word user documentation.
To create a new header AutoText entry:
- Use Word to open your publishing template (Author-it.dot by default).
- Double-click in the header area to open the Design tab for headers and footers. Use the Insert Alignment tab to control the left, center, or right alignment for the content.
- Type the content for your header. Format the header exactly as you want it to appear in your finished document.
- Select the entire header and go to Insert > Quick Parts > AutoText > Save Selection to AutoText Gallery.
The Create New Building Block window opens.
- In the Create New Building Block window:
- Give the header a name.
- In the Save in drop-down list, select the template name.
- Save your changes.
- Save the changes to the template.
Note: If the header entry is visible in your template, delete the header entry from the page before you save the template.
To modify a header AutoText entry:
- Use Word to open your publishing template (Author-it.dot by default).
- Go to Insert > Quick Parts > AutoText, and then scroll to the autotext entry you want to edit.
- Click the entry to open it in the template for editing.
- Make your changes to the header, including changes to fields or formatting.
- Select the entire header and go to Insert > Quick Parts > AutoText > Save Selection to AutoText Gallery.
The Create New Building Block window opens.
- In the Create New Building Block window, make sure the header name stays the same, otherwise a new building block entry gets created.
- Save the changes to the template.
Note: If the header entry is visible in your template, make sure you delete the header entry from the page before you save the template.